A Quick Guide To Employee Monitoring Examples and Benefits
Many times we ask ourselves what employee monitoring is and how does employee monitoring software work. We cut to the chase by answering the first question. Employee monitoring is relatively simple. It is a kind of monitoring focused on the activities of employees with the objective of preventing data leaks and boosting business productivity and growth. Companies can monitor company-owned devices such as computers, phones, tablets, and vehicles to help them in achieving their objectives.
Overview of How Companies Use Employee Monitoring
Companies will be able to minimize risks and be more profitable when they use the proper monitoring practices. Monitoring is also used to gather information and is later analyzed by companies to find trends and tendencies within specific business processes and employees.
By using employee monitoring, the company can gain an accurate representation of how the business is running. All types of information gathered from all the monitoring methods are used to create this picture. Data like the amount of time spent by employees on unproductive activities, the time of the day when specific employees are productive, and the applications that are used the most often for work and non/work related tasks.
Only the business owner’s imagination can control how this data that’s retrieved is used to impact the company. It can be used to tell why one team is more effective and productive than another when both are working the same task, have the same number of members, and have the same work hours. With it, you can also determine which hours are the most productive for the employees and designate those productive teams to work on the most important tasks.
Employee Monitoring Types
There’s plenty of methods for tracking employee activity in the workplace, particularly in today’s technology intensive world. Modern technology has opened up a whole range of monitoring and reporting techniques that many businesses, large and small, use. It’s also hard to imagine that all employee monitoring had to occur in the office only just ten years ago. And that was still at the time when a sizable part of the workforce worked from home without any monitoring of any kind except the occasional report.
With the advent of improved methods for connecting with their home office, more and more people began working remotely. It is estimated that around 47% of employees now work from their home and the other 53% work in the office. With all of these changes, businesses need to cope and learn of ways on how to monitor their employees. Here are some of the ways that modern companies track and observe their employees’ activity.
- Monitoring Email and Internet Usage
The internet is essential to any task that a business may assign to its employees. Working without access to it is like going to Europe without getting on planes and ships. You’ll get there, eventually, but it will take a lot of time to do so and it will be full of stops and delays. However, there is a big possibility that employees will abuse and misuse their internet privileges, and that will cause them to waste time doing something they should not be doing. And it is here that monitoring software should be at the forefront because not all supervisors and managers have time to micromanage each and every employee.
Sending emails is the most common way of communication inside the office and between businesses. A good email is worth more than a hundred texts to a business. But then again, there are ways that employees can misuse emails, with or without their knowledge. Let me cite an example. Most businesses have information or data that they consider important that should never be leaked. Many employees may not be aware of the confidential status of this data and may accidentally, or even deliberately, leak this information to a competitor. By monitoring emails, threats to a business such as this can be prevented.
- Monitoring Employee Activity On Their Computers and Phones
There are certain activities that many in the industry call time-wasters. And these time-wasters are used by most employees who waste around 3+ hours of their company’s time. Monitoring employees and how they use their computers and company phones can yield valuable data regarding which of these employees waste companies time. You can determine which activities are productive, and which ones aren’t.
- Geolocation Tracking
This is a feature that is mostly used by mobile employees or those employees working in the field. It enables the company to track the whereabouts of an employee by homing in on a signal produced by a device in the employee’s pocket or in the vehicle the employee used. It can be very helpful for employees who are in delivery, the courier service and the post office to track their vehicles or guide them through the best routes to reach their destination.
Another advantage of having a way to track vehicles and people on the go is that supervisors no longer have to call their delivery crews in order to confirm the status of the job. Calling the crew would probably make them stop and answer the call, delaying the delivery and wasting time. Or it could force them to answer the call while driving, which would put them in danger.
With the level of connectivity that our current technology offers, it is no wonder that there are plenty of things to be wary about. Businesses need to be aware that information that they are entrusted with can be leaked if device monitoring isn’t done. This is where a powerful and reliable cell phone monitoring app, like Highster Mobile, is truly valuable. It can monitor everything from email, texts, call logs, and phone activity, and provide a report on all the activities the phone did within the last 24 hours. Keep your company safe from the dangers of data leaks and pay only what you’re supposed to pay to your employees, with the help of Highster Mobile. Learn more by going to our website https://highstermobile.com right now!