Essential Things to Remember Before Buying Employee Monitoring Software
Employee tracking and observation protocols have advanced so much that businesses need to figure out what monitoring app they will use and finalize their employee monitoring policy template. There are plenty of benefits that businesses and other organizations can get from employee monitoring. Constant observation of a company’s work force invariably boosts production and motivation, and makes employees more accountable for their behavior and work.
Why Businesses Need Employee Monitoring Apps
It is just a fact of business that many employees will waste time even while they are at work. They will be constantly on their phones to look at the latest cat videos or play online games. However, this can be avoided with the use of monitoring applications. Employees will make fewer mistakes and stick to business policies, leading to less time wasted on unproductive activities. Monitoring employee activities will let you identify the best employees that you have. This would give you a better idea of the people you would wish to promote or give a raise to.
One of the most important benefits of being able to use monitoring apps is data security. Monitoring inbound and outbound communications, especially emails, is critical to making sure that no information of any kind is leaked. If you are handling client information or you are dealing with sensitive data, monitoring apps are simply a must-have.
What You Need To Do Before Buying Employee Monitoring Apps
- Make your employees aware of the plan to monitor their activities. Monitoring can be quite a touchy subject, especially for employees. It might seem to them that their professionalism is in question and they may develop feelings of resentment towards the company. Not everyone may react that way, but why risk it and have your employees demotivated and underperforming.
So, before you undertake any monitoring projects on your employees, you should let them know that you are planning to have their company devices tracked. You should also let them know why they will be monitored so as to set their expectations. Plus, knowing that they are being monitored, ironically, makes the workforce more motivated and makes them less prone to mistakes than employees who are not being monitored.
- Don’t stick with the first app you see. Check out all your options. When you see something at the top of the results pages, it doesn’t mean that it is the best fit for your company’s needs. There are all sorts of monitoring apps available on the web and most of them are less powerful than many businesses would like. The best employee cell phone monitoring software available on the market is Highster Mobile. It is chock full of useful features including call, text and email monitoring, which can track both inbound and outbound communications. It can also access browser history, and video and photo logs. Plus, it can track how much time an employee spends on time wasting apps like social media.
Again, you have options and your needs may not require you to have access to all of these things. However, if you want the best and most powerful monitoring app, look no further than Highster Mobile.
- Formulate and implement a monitoring policy for employees. By this time, you should already have a firm idea of what type of employee monitoring app you are going to use. You should also be very familiar with all of the features that the app has to offer so you can incorporate those into your policy. The policy should touch on who will have access to the collected data, what devices and employees will be monitored, and how the data will be collected and used.
Right at the start of the document, the policy should clearly state which issues the company wants to resolve by monitoring its employees. Like when you were speaking with your employees, you should be open and honest to them so they know what’s going on. And because the policy is set up this, you will be able to make sure that you are not breaking National and State Laws.
This policy should also serve as a way for employees to provide their consent. In some places in the United States, this form of consent is required before any monitoring practices can be implemented by the company. Plus, it is strongly recommended that you have your legal team review the document before you make the consent form or monitoring policy public. There might be some things that you have missed so you need to be very careful that you are not breaking any privacy or data protection laws.
- Decide on the best monitoring app for your business and purchase it. You’ve done all the legwork, talked it out with your work force, and did you research on the app options. What’s left is to decide on which monitoring software you will be using. Most of the time, there would be a consensus on the monitoring app by this time but if there isn’t, then you need to assess all of your options. You can have your team score the monitoring apps on your shortlist and the one with the highest score will be implemented. This way, the people who would be using the app will all be satisfied with the results.
Highster Mobile has been helping individuals, parents, and business owners carry out monitoring procedures on their loved ones, children or employees from the time of its inception until now. It is one of the most powerful monitoring apps on the web and has an easy to use navigation system. Head out to our website https://highstermobile.com right now to learn more about our app!